ACE Certification/Background Checks

A minimum of one coach, preferably the head coach of each team must be ACE certified (current year). It is recommended that more than one coach be ACE certified

All other adult members of a team’s coaching staff, that includes scorekeepers, must obtain a background check administered by the company that USA Softball has designated to perform these checks. USA Softball background checks are nationwide checks, no other background check that you may have obtained will be accepted

Both ACE certification and the background checks are done online at:

The cost for ACE registration is $25.00 for the first year, then $20.00 for each year following. A background check comes with ACE certification. Background checks alone, are only $6.00


Team/League Registration

Teams that have yet to register/insure your team with USA Softball RI for the 2019 season need to use the USA Softball Excel spreadsheet designed for this purpose

Registration & Insurance is $16.00 per recreational player, $17.00 per travel player, $22.00 per coach/administrator both recreational and travel.

Once registered/insured with USA Softball RI, each team and league will be issued a “certificate of insurance” via e-mail. These certificates should be placed in a team binder or folder, or for leagues, wherever documents are kept. Teams or leagues needing proof of insurance required by the towns/cities where they are using facilities will be issued an “additional insured” certificate, also via e-mail. The address of the field or facility owner needs to be provided before a certificate can be issued.

Click here to download the USA Softball Individual Player Registration Worksheet (XLSX)

Click here to download USA Softball Individual Player Registration Instructions (PDF)


USA Softball Roster/Liability Waiver Forms

All travel teams, or league all- star teams must complete a USA Softball Roster form.  Roster forms will be made available at the February meeting or via this web site. These forms need to be completed in a timely manner, prior to any tournament play.

Click here to download the USA Softball Roster & Liability Waiver Form (PDF)

Click here to download USA Softball Roster & Liability Instructions (PDF)

Completed roster forms are to be mailed to the USA Softball RI JO Commissioner for signature. Once signed, a red line will be placed under the last player listed on the roster, a copy will be filed, and then the original will be mailed back to the team manager. No longer will rosters be e-mailed. Should a team need to add or delete a player from their roster, do the following:

  To remove a player:
  Draw a line through that player’s information, do not use white out

  To add a player:
  Send an e-mail to the USA Softball RI JO Commissioner with the added player’s information, then send payment. Place added players beneath where the roster has been "red lined".

Information other than signatures on the roster form needs to be either typed or printed clearly. PLAYERS DO NOT SIGN OR INITIAL ROSTER FORMS, parents or guardians do. Before a parent/guardian signs and initials the form, they need to read the back of the form. To make this process go quicker, make copies of the back of the roster/waiver form to give to all parents/guardians. There is a place on the roster form for e-mail addresses, leave that blank, it is not required. Lastly, also on the back of the form there is a place for the manager’s/head coach information, this needs to be completed in full before the form is mailed to me.

A signed USA Softball Roster/Waiver form, noting team classification, is required for all teams entering USA Softball tournaments. Players not on a team’s roster form are ineligible to compete. Players being added to a class “B” roster cannot have been on a class “A” roster during the current year.


Team Classification

How teams are classified in RI is clearly explained on the opening page of the USA Softball RI web site,




The following 5 items should be kept in your team folder or binder and brought with you to all games:

  1. Individual registration claim form

  2. Incident report form (needed in case you have a player injured)

  3. Copies of player birth certificates or other acceptable forms of ID

  4. Your team’s insurance certificate

  5. A signed USA Softball Roster form

Not needed is any waiver forms that allow you to have a player treated whose parent or guardian is not in attendance when an injury occurs. When a parent signs and initials the USA Softball roster, they are giving you permission. That is why it is imperative that parents or guardians READ the back of the USA Softball Roster/Liability Waiver form.


Injured Players

Should a player sustain a serious injury, call 911, and get a rescue to the scene. All head injuries should be considered serious in nature, call 911

All teams should carry a safety kit with them at all times for minor scrapes and bruises, ice packs are a must have item, along with tape, band aids, etc. When attending a tournament, do not assume that these items will be available on site. Minor cuts and abrasions that draw blood have to be attended to before a player is allowed back into a game. See the USA Softball Blood rule in your rule book, rule one, definitions, on page 24 of the rule book.

Click here for Download the USA Softball Incident Form in case of an injury (PDF)


USA Softball Fees

Registration & Insurance$16 per recreational player, $17.00 per travel player, $22.00 per Coach/Administrator, recreation and travel
Tournament Sanction$50 per Tournament
USA Softball of RI Spring & Fall Leagues$50 per team
USA Softball of RI State Tournament Entry (Class "A" and "B")$650 
USA Softball of RI State Tournament Entry (Class "C")$650.
USA Softball of RI State Tournament Entry (8U Coach Pitch)$400.



All 8U Coach Pitch Tournaments are considered class “C” tournaments reserved for players that come from a recreational league

Tournament directors must be sure that any team that registers for a tournament is USA Softball registered, and carries insurance. Teams should not be accepted into a tournament unless and until they are registered with USA Softball in their respective states. All Northeast Region states will either list their registered teams on the USA Softball Northeast Tournament web site, or on their own state USA Softball web sites.

Tournament directors wishing to change their tournament’s classification after the tournament is posted and has already begun accepting teams, first need to notify the USA Softball RI JO Commissioner, and if approved, then notify all teams that have registered for the tournament via e-mail that the tournament’s classification has been changed. Tournament directors have 90 days prior to the tournament’s scheduled start to change tournament classifications. Once a tournament’s classification has changed, all teams entered to that point that no longer wish to participate may withdraw and receive a full refund.

Out of state teams are classified by their respective states, not ours. We must adhere to out of state team classifications, even than they differ from that of Rhode Island’s

Tournament directors running invitational tournaments in class “B” or “C” are not to allow teams to enter that don’t meet the criteria required for class “B” or “C”. A class “A” team cannot play in a class “B” or “C” tournament, a class “B” team cannot play in a class “C” tournament